Below outlines the expected roles and responsibilities of the Bowls Northumberland Executive.
| Title of Role: | Chairperson |
| Main Tasks: | • Chairing Executive Committee meetings, the annual general meeting, and any special general meeting. • Set the Executive Committee’s agenda • Supporting the efficient running of the Executive Committee. • Supporting new committee members. • Representing Bowls Northumberland at events. • Ensuring Committee members fulfill their duties as laid out by the constitution and relevant accompanying documents. |
| Supported By: | The Honorary Secretary and Assistant Honorary Secretary |
| Time Commitment: | Approximately 10 meetings a year (including Spring meeting and annual general meeting) lasting about 2 hours each. |
| Title of Role: | Honorary Secretary |
| Main Tasks: | • Distributing forms to clubs on behalf of Bowls Northumberland (Affiliation, Competitions, League and Cup entries). • Ensuring completed forms are sent on to the respective Secretaries. • Act as the main Contact to Bowls Northumberland for clubs. • Overseeing the production of the County Calendar. • Overseeing the production of the County Yearbook. • Supporting the efficient running of the Executive Committee. • Representing Bowls Northumberland at events. • Arrange any Representative Games and select teams |
| Supported By: | The Chairperson and the Assistant Honorary Secretary |
| Time Commitment: | A significant amount of time required for this role. Should be contactable most days of the week during the playing season. |
| Title of Role: | Assistant Honorary Secretary |
| Main Tasks: | • Assist with distributing forms to clubs on behalf of Bowls Northumberland (Affiliation, Competitions, League and Cup entries). • Act as the secondary Contact to Bowls Northumberland for clubs. • Assist in the production of the County Calendar. • Assist in the production of the County Yearbook. • Supporting the efficient running of the Executive Committee. • Representing Bowls Northumberland at events. |
| Supported By: | The Chairperson and the Honorary Secretar |
| Time Commitment: | A significant amount of time required for this role. Should be contactable most days of the week during the playing season. |
| Title of Role: | Honorary Treasurer |
| Main Tasks: | • Setting an annual budget. • Forecasting future budgets. • Managing Bowls Northumberland’s bank accounts. • Ensuring all relevant fees are paid to our governing body. • Ensuring all relevant fees are paid by clubs to Bowls Northumberland. • Supporting the efficient running of the Executive Committee. • Representing Bowls Northumberland at events. |
| Supported By: | The Assistant Honorary Treasurer, the Chairperson, the Honorary Secretary, and the Assistant Honorary Secretary |
| Time Commitment: | An ongoing process of updating accounts through the year. Attending 10 meetings a year of roughly 2 hours each. Busier around the season ending and beginning. |
| Title of Role: | Assistant Honorary Treasurer |
| Main Tasks: | Assist the Honorary Treasurer in the following: • Setting an annual budget. • Forecasting future budgets. • Managing Bowls Northumberland’s bank accounts. • Ensuring all relevant fees are paid to our governing body. • Ensuring all relevant fees are paid by clubs to Bowls Northumberland. • Supporting the efficient running of the Executive Committee. • Representing Bowls Northumberland at events. |
| Supported By: | The Honorary Treasurer, the Chairperson, the Honorary Secretary, and the Assistant Honorary Secretary. |
| Time Commitment: | An ongoing process of updating accounts through the year. Attending 10 meetings a year of roughly 2 hours each. Busier around the season ending and beginning |
| Title of Role: | Honorary Competition Secretary |
| Main Tasks: | • Organize the draw for all competitions. • Record results on the Bowls Northumberland website. • Arrange venues and dates for all competitions. • Settle disputes arising from competitions • Ensure all relevant information is supplied to Bowls England. • Assist in the creation of the County Calendar and Yearbook. • Represent Bowls Northumberland at events. |
| Supported By: | The other Honorary Competition Secretary, the Chairperson, the Honorary Secretary, and the Assistant Honorary Secretary. |
| Time Commitment: | An ongoing process of updating scores through the season. Attending 10 meetings a year of roughly 2 hours each. Contactable within the hours set out in the competition rules. |
| Title of Role: | Honorary League Secretary |
| Main Tasks: | • Organize the league draws. • Record results on the Bowls Northumberland website. • Settle disputes arising from leagues • Assist in the creation of the County Calendar and Yearbook. • Represent Bowls Northumberland at events. |
| Supported By: | The other Honorary League Secretary, the Chairperson, the Honorary Secretary, and the Assistant Honorary Secretary. |
| Time Commitment: | An ongoing process of updating scores through the season. Attending 10 meetings a year of roughly 2 hours each. Contactable during the season within the hours set out in the league rules. |
| Title of Role: | Bowls England Administrator |
| Main Tasks: | • Act as the main contact between Bowls Northumberland and Bowls England. • Share information from Bowls England with the relevant individuals. • Ensure all relevant information is supplied to Bowls England. • Attend Bowls England drop-in sessions. • Assist in the creation of the County Calendar and Yearbook. • Represent Bowls Northumberland at events. |
| Supported By: | The Chairperson, the Honorary Secretary, and the Assistant Honorary Secretary. |
| Time Commitment: | Attending 10 meetings a year of roughly 2 hours each. Attend monthly virtual Bowls England meetings. |
| Title of Role: | Social Media Coordinator |
| Main Tasks: | • Update the Bowls Northumberland website with news reports. • Manage social media accounts on behalf of Bowls Northumberland. • Deliver engaging content that showcases Bowls Northumberland, clubs, and members. • Keep up to date with relevant Bowls England initiatives (such as Bowls Big Weekend, Play Bowls and Bowls Bash). • Help maintain effective communication with members. • Assist in the creation of the County Calendar and Yearbook. |
| Supported By: | The whole Executive Committee. |
| Time Commitment: | Attending 10 meetings a year of roughly 2 hours each. 2-4 hours a week. |